7 Project Management Issues That Can be Solved by the Right Tools

What is better than on-time and successful completion of projects for a company? But, on the other hand, if a project fails, it impacts negatively on the entire company. Studies show that as many as 70% of projects tend not to achieve their expected results, and a staggering 91% of project management professionals report facing significant issues within their organizations.

From the notorious “scope creep” to the frustrating struggle of inadequate resource allocation (a top challenge for 44% of project managers), the path to project success often feels like navigating a minefield. But what if there was a way to disarm these common issues, to turn chaos into control, and transform project failures into consistent wins?

In this article, we are going to discuss the top seven project management issues that you need to solve by using the right tools.

Project Management Issues That Can Be Fixed by the Right Tools

Every project is unique and with different requirements. You can accomplish it either by using a traditional Waterfall Model or an Agile way, or in a combination of both these methods. They can be either small or big, and complex or lengthy. Therefore, there is no one-size-fits-all solution for it. Let’s discuss the seven most prevalent issues related to project management.

1. Lack of Motivation

What if your team members are not motivated when you are ready to kickstart the project? Unhappy team members who always come late and work on the project for the sake of working are major hurdles in the way of successful project completion. Their negative attitude can cost your project and company high as you may miss the deadline or suffer a setback in the product performance. 

As a project manager, you need to address this issue as soon as possible to avoid any poor and unwanted results. The motivation matrix tool can be useful to address this issue effectively. It assists you to evaluate the most suitable form of motivation for every team member. All you need to find answers to two questions-

– Why does the employee remain unmotivated? 

– How can I motivate the team members in a positive way?

2. Hasty and Unthoughtful Decisions

Haste makes waste- this proverb holds true in project management as well. Though most projects are executed under time pressure, it is fairly possible that you have not got enough time for planning. As a result, you may skip many important tasks to include in the plan and therefore, they are not carried out. However, this can have serious consequences, and you may miss the deadline in the end. 

To avoid all the issues related to hasty decisions, you can create a WBS (Work Breakdown Structure). It enables you to break down every task into subtasks and clusters. You can ensure that all important tasks are covered in this structure before initiating the project execution.

3. Poor Time Management

Time management is extremely important for deadline-bound projects. As we cannot increase the time available, we need to spend it productively. Therefore, it is necessary to prioritize all the tasks. Eisenhower Matrix can help us in managing time through prioritizing tasks. Alternatively, you can use project management software for task prioritization. 

4. Less Involvement

Inadequate involvement of stakeholders and team members in the project can cause disinterest among them and as a result, demotivation is seen. Here, the project tracker tool is helpful as every team member can see what others are doing and how the project is going on. This can create a sense of involvement among them for the project and they can remain alert for their roles and responsibilities. 

5. Inadequate Resource Allocation

This can be observed in two ways- one, you have not allocated tasks to resources as per their capability or skills, and two, you do not have enough resources, so you allocate multiple tasks to limited resources. Startups have to deal with various limitations including time, money, machine, and equipment. But then, it is not possible that your team members can be at two places at the same time and work on multiple projects at once. Therefore, a resource allocation plan is essential.

Resource allocation is the biggest project management issue faced by the majority of the project managers. It is not limited to just assigning tasks to the team member who has a bandwidth at the moment. It requires extensive research, data, and understanding of strength and weakness of each and every team member. Correct project management tool helps managers with the historical data of each team member. What is their strength, and what skill set they possess based on the tasks they have worked on, and completed successfully. It also helps in setting up priority, and deadlines for the assigned tasks so that team members can work on them according to project requirements.

Also Read – How To Delegate Tasks Effectively At Work

6. Improper Risk Analysis

Risk analysis should be carried out before executing any project. It enables us to identify and avoid all the risks associated with the project. The work breakdown structure enables you to analyze the work packages or clusters and you can find out the risky phase or tasks for the given project. You can talk to your team members about the outcome and risks associated with the project along with the reasons. 

Improper risk analysis can create confusion and chaos among your team members. As a result, your project may have to face consequences. Therefore, you need to identify the risks properly in advance and use five possible ways to address them effectively. These ways include Accept, Reduce, Mitigate, Transfer, and Avoid.

7. Lack of Estimate

Here, all sorts of estimations are covered ranging from time to budget to resources. For example, as a project manager, you can think of several questions including how much time do we need to work on the XY cluster? What will be the expense for task XY? You can see the data in real-time for proper estimates in the project management software. 

Also Read – How Task Tracking System Makes Project Management Effortless

Concluding Lines

Evolving technology has made project management and task allocation simpler than before. Today, many project management app and software are available that can simplify the project manager’s jobs by enabling them to meet deadlines. TaskOPad is a feature-rich project management app to keep your team in sync and address various project management issues efficiently. Book your free demo now to see how TaskOPad works for your enterprise and simplify your business workflow.