Complete Guide For Effective Project Control and Management

Are your projects controlling you instead of the other way around? You’ve got a great idea, a strong team, and all the necessary resources, but somehow, things still seem to go off course. Any seasoned project manager knows that unforeseen challenges are inevitable. That’s why having a backup plan or a Plan B isn’t just smart—it’s essential for keeping your project on track and achieving your goals.

Effective project control and management are far more than just industry jargon; they’re the foundation of successful outcomes. Without them, even the most promising projects can quickly descend into disarray, resulting in lost opportunities, wasted resources, and unhappy teams. Consider it like constructing a building: you wouldn’t begin laying bricks without a detailed blueprint, a clear schedule, and a defined budget, would you? Likewise, successful projects demand meticulous planning, ongoing oversight, and proactive adjustments to remain on target.

As we’re discussing project controls in this blog. Before moving to the procedure of project controls, let’s have a glimpse of quick facts on the importance of project control management.

Facts – Why Project Control Management is Necessary?

1. For every $1 billion invested in the US, $122 million was wasted simply because of a lack of project performance

2. 75% of business and IT executives expect that their projects will fail for multiple reasons

3. Fewer than a third of all projects were accomplished on time and on budget 

4. Low-performing companies can complete only 36% of their projects, whereas high-performing companies complete 89% of projects

These stats are sufficient to show the importance of project management and control in your organization. Project controls or a project control system can assist you to serve this objective effectively. Even if you have a detailed project plan and a proper budget estimate, project controls are essential to keep an eye on your budget when different aspects keep on changing. Project controls can give a robust solution for accomplishing projects on time in this challenging time when the competition keeps on increasing. 

Let’s understand the concept of project controls before understanding its procedure.

Importance of Project Control Management

PMI (Project Management Institute) has mentioned that a project control system is aimed at minimizing the gap between planning and execution of the project to achieve project goals, i.e. cost, time, and content. In other words, project controls are the affirmative actions along with a detailed documentation to keep projects on track and successfully deliver them. They are one of the crucial parts in a project management lifecycle. 

Though project controls are not that visible, they have a great impact on the structure and flow of your project. You can easily anticipate all upcoming opportunities and hurdles with the help of project controls. Every project manager has to act as a project controller as well, and it is possible for you as a project controller that you need to buy some time from the client and apply changes in the project. However, this comes with more budget cuts.

A project tracker tool together with project controls enables the managers to take control of the project with informed decisions. On applying these controls properly, project managers can maintain a subtle balance between cost, schedule, and quality. Let’s dig deep into the procedure for controlling projects.

Also Read – Project Initiation Checklist – Get the Right Start for a New Project

Project Control Procedure You Need to Know

Whether you are a project manager or a CEO, you can keep the project on track using a project tracker tool and project controls. Here are the steps for project controls. 

1. Evaluate

Every activity needs careful evaluation about all of the components and their outcomes from the very first day. Because this evaluation can give project managers helpful projections about the overall project trajectory. As a project manager, you need to keep everything within your reach and ask the right questions. With a project management app and proper evaluation, you can make all future decisions.

2. Planning

Based on the evaluation, it is necessary to make a roadmap of future project activities. As a project manager, you can anticipate where things are actually going before anyone else has done it. It can help you avoid possible obstacles in the project development. 

3. Reaction

After making a plan and keeping all the information ready, you can implement necessary changes for your project. Here, you need to inform the client what is changing in the project along with the team members. 

4. Communication

Finally, as  a project manager, you need to act as a center stone for the team, stakeholders, and the clients. It is necessary to communicate with every member regarding the status update. A project management app can make it possible effectively on a 24/7 basis. 

Also Read – How Task Tracking System Makes Project Management Effortless

Concluding Lines

In a nutshell, project controls can assist you to deliver all the projects on time and mostly on the predefined budget. It also offers support and peace of mind to your team along with a sense of belonging. The project tracker app and project controls can help managers make real-time decisions and accomplish projects on time. TaskOPad is a feature-rich project tracker tool. Book your free demo and see how irrespective of the size and scale of the project, TaskOPad can assist you to manage and control every task effectively.