Efficiency and effectiveness- you may find these terms interchangeable, but they are not the same in reality. The difference between them is subtle, and we are going to see it in this blog. People can get confused between work efficiency and work effectiveness because they may appear as synonyms, and therefore, we will start with their definitions and later on, we will see the role of project management system for achieving more efficiency at the workplace.
It focuses on achieving a given goal. When it comes to making your business productive, you need effectiveness. Simply put, a company, irrespective of the sector, cannot get success if it lacks an effective workflow. With the help of a robust project management system, work effectiveness is about taking the necessary steps towards completing tasks.
We can visualize effectiveness like a to-do list. Every item on this list is a tangible goal for making a productive day. At the end of the day, we can check things off that have been done. It shows effectiveness for work in hand. Every day, employees or team members go through the list and focus on completing all of the individual tasks. It helps them to be productive. A team task management tool remains handy in seeing pending and completed tasks in real-time.
You can ask the following questions to yourself or team members to ensure work effectiveness for different projects-
– What is my final goal?
– Which steps can take me to achieve this goal?
– In what way I can complete these tasks to achieve this goal?
– Am I doing anything that takes me away from my goal?
– Are there any other alternatives that help me accomplish my goal?
Answering these questions can set the criteria for ensuring work effectiveness. In other words, effectiveness can be determined based on the extent of meeting these criteria.
Efficiency is supplementary to effectiveness. When we aim for effectiveness, this remains a second step. If we consider effectiveness to be concerned with whether we can accomplish a goal, efficiency is concerned with how we can accomplish it. Effectiveness is about doing the right things and efficiency is doing these things in the right way.
Let’s understand it through an example of a to-do list. When you finish all the tasks included in the list, it is work effectiveness. But, if you take the shortest possible time and put minimal effort to complete them, it is work efficiency. All you need to focus on the strategy and set goals for all projects at hand. It also needs the right project management software to track the progress to streamline the path toward work effectiveness.
Talking about the aspects of work efficiency, the following questions you need to answer for better work efficiency.
– Which tasks need to be prioritized?
– Are there any means by which I could spend less money on the project?
– Is any project management system available for accomplishing things faster?
– Can I handle multiple tasks simultaneously?
Simply put, we need a robust and user-friendly project management system for ensuring high productivity. Let’s dig deep into the balancing of work effectiveness and efficiency.
Balancing Work Effectiveness & Efficiency- Role of Task Management Software
Productivity remains at the intersection of work effectiveness and efficiency. We cannot consider it productivity even if you have accomplished overall goals after wasting a lot of time and money. With this, productivity cannot come at the cost of quality and performance.
Here, task management software comes into the picture. It can blur the boundaries of work effectiveness and efficiency. When the entire team remains on the same page and tracks the progress of one another, it enhances efficiency and productivity. With the right task management software, you can take efficiency to a new level and boost effectiveness in the business model.
Four Effective Ways Project Management System can Increase Efficiency
A feature-rich project management system can save a lot of time and effort for team members. Here are the top four ways it can increase the employee’s efficiency.
1. Effective Delegation
A project management tool can assist project managers to delegate tasks effectively as per the team members’ skills.
2. Real-time Tracking
Every team member and project manager can see the real-time status of one another and get an idea of the project’s progress.
3. Resource Management
A team task management tool can show all tasks and assignments given to all team members. It makes it possible for project managers to find which team members are free and who are overburdened.
4. Deadline Tracking
An accurate task management software can ensure the timely completion of the project while showing the tasks that need more time. You can take corrective measures if necessary.
In a nutshell, when we think ‘how can we do it?’- it is about completing work effectively, and when we think ‘how can we do it in a better way? We consider completing work with efficiency. Both efficiency and effectiveness remain at the core of making your business productive irrespective of the model and project types.
TaskOPad is a reliable team task management tool. It is useful for increasing the efficiency and effectiveness of your team members. Do you want to arrange a demo or get more information about this project management software? Simply drop us a line at firstname.lastname@example.org and we will get back to you soon.