Project managers have to juggle with numerous tasks and responsibilities on a daily basis. Due to this, it becomes difficult for them to focus on improving the productivity of their team members. Therefore project managers are always on the lookout for advanced productivity tools that can help them to empower their team with increased productivity. A productivity techniques can make it easier for project managers to set proper deadlines, assign tasks, track progress, create accurate reports, and communicate with the employees in real-time. Moreover, it can assist project managers to keep their team to stay aligned and reduce the amount of time they spend working to a significant extent.
Along with a feature-rich productivity solution, implementing a few productivity techniques remains highly beneficial for managers. Here are some proven tips to be a highly productive manager that will help you stay on track and achieve any goal you set for yourself.
Popular Ways to Achieve Enhanced Productivity
Productivity has always been a top priority for any organization. Because it is the only thing that can help managers to keep their team members on track. And if team members are productive and focused, they will automatically become happier and achieve a better work-life balance and higher productivity.
Here are some effective methods of improving productivity that can help you achieve these goals –
1. The Pomodoro Technique
The Pomodoro Technique is one of the popular time management methods. It is very helpful for people who find it hard to deal with distractions and achieve focus while juggling with multiple tasks.
For using the Pomodoro technique, you first need to define the tasks for the day. Then start with the first task and do it for approximately 20-25 minutes. Then you need to take a 5-minute short break after completing this task. Such types of short breaks can help you prevent mental resistance and make you more productive. However, you can experiment with the length of your Pomodoro to find what suits you best.
2. Get Things Done (GTD)
Getting Things Done, or GTD is a popular method of improving productivity management created by David Allen. This methodology redefines your approach to dealing with the chaos in your work. And if you are wearing a lot of hats in your job and life, GTD can help you prioritize and focus more on increasing overall productivity techniques. In addition to this, GTD can assist you to capture your thoughts and ideas in a single place.
Moreover, it can help you set start and end dates, and delegate tasks accordingly. You can even use a project management tool to create a board for each of your projects, set priorities, break it down into manageable tasks, create custom task status, track progress using progress bars, and assign tasks to your team members within a single click.
3. Time Blocking Method
The time blocking method is about dividing your available time into different blocks of time. Instead of jumping from one task to another, you can give a large amount of your time to complete tasks from the same group i.e creating social media content, administration tasks, or answering emails.
As a result, you can plan and prioritize your project tasks in advance and stick to the schedule to achieve timely completion of the project. Moreover, Time Blocking method can facilitate you with task batching, day theming, and time boxing. Let us have a brief overview of these terms.
Task batching is grouping and scheduling similar tasks. While day theming is dedicating your whole workday to different responsibilities. On the other hand, timeboxing is forcing yourself to complete the task within the set timeframe to be more productive.
4. The Eisenhower Matrix
Eisenhower Matrix makes you productive and effective by separating tasks into quadrants: Both urgent and important tasks, Not urgent and not important tasks, Urgent and unimportant tasks, and Not urgent and important tasks.
Urgent tasks are unavoidable, and not completing them right away can have major consequences. On the other hand, important tasks require some thought and planning and contribute to your long-term goals.
You need to delete the non-urgent and unimportant, delegate urgent and unimportant, schedule important but not urgent, and immediately complete urgent and important tasks.
We constantly think about spending our time in the best possible way as we know it is limited. Still, we waste it doing unproductive things. We have a huge chunk of emails to answer and multiple tasks to tackle within a stipulated project timeline. By following the above-mentioned productivity techniques, you can complete your project tasks faster and accomplish great things.
TaskOPad is a feature-rich and user-friendly productivity tool specially designed for organizations of any size. Our robust solution is capable of increasing the productivity of both small and mid-size project teams. TaskOPad can assist you to collaborate with your team with ease. Want to know more about our robust task management tool? Just drop us a mail at firstname.lastname@example.org to schedule a free demo.